A Look at the New OneDrive for Business Admin Center

Author by Drew Madelung

The new OneDrive for Business Admin center that was announced at Microsoft Ignite 2016 hit preview in December of 2016 for first release tenants. This post will walk through what this admin center includes while it is in preview and where it will be useful.  The admin center announcement came on the Microsoft Tech Community site here:

If your tenant is on first release and you are a SharePoint or tenant admin you can access the new OneDrive Admin center using this URL:

https://admin.onedrive.com

The first thing you will notice with this URL is that is in the onedrive.com domain.  If your company is blocking the commercial OneDrive URL you will also have this admin center blocked.  If this is an issue for your company or if there is anything else you think should be added make sure you let Microsoft know through uservoice or the Tech Community site. You can also send feedback directly in the admin center.

The big thing I have seen with this admin center is not the increase of features for administration but the ease of use to apply them via a GUI.  A lot of these option have been and can currently be managed via PowerShell. 

Once you are in the new OneDrive Admin Center it is broken down into multiple sections.   


Home

This page currently does not hold anything other than a graphic.  In the bigger picture this page will host dashboards, usage reporting, and info from the Office 365 message center that relate to OneDrive for Business.  You do have the ability to submit feedback on this page. 

2017-01-09-20_38_01-OneDrive-for-Business-Admin-Preview.png


Sharing

This section will give you sharing options for OneDrive for Business.   

2017-01-09-20_44_41-Document2-Word.png

Things to note on this section:

  • The 3 options for sharing include - Anyone, New & Existing external, Only existing external
    • 2017-01-09-20_47_22-OneDrive-for-Business-Admin-Preview.png
  • The Anonymous access links option has a default set of 90, 180, and 360 days.  If you want something custom you can use PowerShell using these steps
    • 2017-01-09-20_52_32-OneDrive-for-Business-Admin-Preview.png
  • For the Limit external sharing by domain option you enter the domain guids then press the X in the slide window.  Here are the steps to get a domain guid(s) that you would enter. 

Sync

You can download the sync tool here and control some more detailed information around sync. Here is the direct link to the new OneDrive sync client preview. 

2017-01-09-21_03_22-OneDrive-for-Business-Admin-Preview.png

Things to note on this section:

  • For the allow syncing to only on PC's joined to specific domain option you enter the domain guids then press the X in the slide window.  Here are the steps to get a domain guid(s) that you would enter.  This option also gives you the ability to block sync on Mac OS via this window.
    • 2017-01-09-21_07_14-OneDrive-for-Business-Admin-Preview.png
    • * Block syncing of specific file types has the same window as the domain questions in which you enter the extensions then press X in the slide window.

Storage

The default storage and deleted users retention can be managed here.

2017-01-09-21_15_07-OneDrive-for-Business-Admin-Preview.png

Things to note on this section:

  • You can still set quotas on direct user's OneDrive's using the Set-SPOSite cmdlet via PowerShell.  Here is the info on how to set site quotas. 
  • The value for retention days can be between 30 and 3650 days.  If you try to put more than that and click save you will not see an error and it will look like it works.  Once you navigate back to that page you will see it reverts back to 3650 days.  This is setting the -OrphanedPersonalSiteRetentionPeriod parameter on the Set-SPOTenant cmdlet. 

Device access

This section gives you management capabilities for where users can get to their files and lets you set allow/deny policies from personal devices.  This gives you an area for Intune policy management if you have it included.  In the screenshots below the tenant does not.  If you do have Intune setup you will not see that header and have the ability to set those policies.

Things to note on this section:

  • When setting the IP addresses, this is not just for devices.
    • Don't have any overlapping IP addresses
    • This sets the -IPAddress* parameters for the Set-SPOTenant cmdlet. 

Compliance

This section highlights a collection of links mainly back to the Security and Compliance center in Office 365.

2017-01-09-21_45_03-OneDrive-for-Business-Admin-Preview.png


Anything Missing?

There has been some good conversation in the Tech Community announcement about some of the current gaps.  One gap that was called out that is coming is the ability to limit who can share with external users by selected security groups.  There was a bug with this feature but it will be released. 

Some other things you won't see here yet are:

  • These can be set via the SharePoint Admin Center
    • Show or Hide the OneDrive for Business option
    • Ability to set default OneDrive for Business experience between Classic & New
    • Show or Hide the OneDrive sync button
    • Allow users to get mobile push notifications
    • Set the My Site cleanup secondary owner
    • Set the My Site secondary admin 

 

**This info is only as active as when this post was written in preview, I am sure it will change as the admin center evolves**

Author

Drew Madelung

Technical Architect